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Managing Your Photo Library

Should I import or index my files?

Import is a temporary folder from which files can be transferred to the originals folder in a structured way that avoids duplicates. Imported files receive a canonical filename and will be organized by year and month.

Most users with existing photo libraries will want to index their originals folder directly without importing files, leaving the existing file and folder names unchanged. On the other hand importing is an efficient way to add files, since PhotoPrism doesn't have to search your originals folder to find new files.

Hidden files and folders that start with a . or @ are automatically ignored. Other names to be ignored can be added to a .ppignore file in the originals or import folder it should affect. You can put it either in the main folder or in a subfolder to limit the scope.

Index

Use index when you want to index your photos and videos directly in the originals folder without copying, moving or renaming them in any way.

Your folder structure in originals might look like this:

Screenshot

During indexing:

  • Files are not renamed or moved
  • Your existing folder structure remains. You might decide to have your folders displayed as albums in PhotoPrism
  • Metadata from your files is read to create labels, titles and locations for your photos
  • Thumbnails are rendered for JPEGs
  • Optionally json and or yml files containing metadata are created

After indexing your originals folder has not been touched:

Screenshot

Advantages

  • You keep your existing folder structure
  • You can display your existing folder structure in PhotoPrism
  • You can move photos between the various folders within your Originals folder. PhotoPrism will recognize this move and update appropriately during the next index.

Import

Importing is more efficient when adding files as you don't need to re-index all originals to find new photos and videos. Uploads will also be treated as import, you can't directly upload to originals (yet).

Your initial folder structure in import might look like this:

Screenshot

During import:

  • Files are moved or copied from import directory to originals directory
  • In the originals directory files are renamed and get a new folder structure. The original name is saved as property of the file
  • All imported files are indexed

After import using "copy" (this is the default) your folders could look like this:

Screenshot

After import using "move" your folders might look like this:

Screenshot

Advantages

  • Unsupported files stay untouched in the import directory
  • No duplicates in your originals directory

Original file and folder names are used to create keywords. In case you import and index or only index a directory with the path "Vacation/Africa". All files from this folder get the keywords "vacation" and "africa".

Conclusion

In case you have no organization in your existing photo collection and you assume you have many duplicates on various hard drives. Import is the way to go. It will organize all your photos and videos due to time taken and it will avoid duplicates.

In case you have your photo collection organized nicely in folders and you prefer to keep this organization displayed in the filesystem. Index will be the right option for you.